Guarantee agencies, schools, the Direct Loan program and other ED programs report your financial aid and enrollment information to NSLDS and use the information on NSLDS to monitor student eligibility, repayment of loans, borrowing history, etc.Not to worry, sending your data to the Clearinghouse in a timely fashion and following the guidelines for your planned transmission schedule and error resolution enables the Clearinghouse to complete this requirement on your schools behalf.
![]() National Student Database System Verification And DefermentOur free Enrollment Reporting service provides institutions with automated enrollment verification and deferment reporting to the Department of Education and education finance industry. This improves data accuracy and helps institutions stay in compliance, while reducing their workload. Through Compliance Central, the Clearinghouse Academy, and our Audit Resource Center, we provide best practices, audit support and training to help institutions maintain compliance. The Clearinghouses comprehensive reporting process covers all aid recipients (federal and private), helping to prevent students from being overlooked. Schools and their students benefit from faster, more timely reporting and deferment form processing that also enables greater accuracy and fewer errors. As your authorized agent, the Clearinghouse provides status and deferment information to the Department of Educations NSLDS (National Student Loan Data System), guaranty agencies, lenders, and servicers on your behalf. On behalf of your school, the Clearinghouse responds to NSLDS requests for Student Status Confirmation Reports (SSCRs) following this data flow. Periodically, you need to report the enrollment status for all your students to the Clearinghouse via secure FTP according to your schools transmission schedule. If you participate in our free DegreeVerify service, you will also report your degree data to us. Another way that the Clearinghouse completes compliance reporting for your school is via weekly notifications for non-Direct Loans. Each school that participates with the Clearinghouse has a unique enrollment reporting schedule, which is established at the time of service activation and tailored to your academic calendar, clock methodology (clock hours, semester, trimester), and break periods. Accurate ACD reporting enables loan servicers to correctly communicate changing obligations to borrowers as they approach repayment and helps prevent student loans from being converted to repayment either too early or too late. The following are best practices we recommend you follow, as you review and report ACDs. This can trigger NSLDS error 16 and cause NSLDS to not accept the record. Typically, the ACD calculation is based on the number of credits completed and the total number of credits required for graduation or program completion. This information is also displayed when you select the Enrollment Reporting and Degree Transmissions links on the tab. The roster is populated by your school when your financial aid office enters information into the COD (Common Origination Disbursement) system to start the loan process for your students. Once the information is entered into COD, it is transmitted to NSLDS, which populates the roster. The student roster is then sent to the Clearinghouse, who as your institutions authorized agent, responds to the rosters. ![]() Typically, each roster is received from the National Student Loan Data System (NSLDS) around the first day of the month and processed within 15 days of receipt, per guidance from Dear Colleague Letter 14-07. The Clearinghouse recommends reporting at least every 30-45 days, and submitting First-of-Term enrollment files within about three weeks of your institutions term start date. This timeframe helps ensure your institutions compliance with federal requirements.
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